Fonts Guide

This tutorial outlines why fonts need to be embedded or flattened on artwork that you wish to be printed, how fonts not being embedded can cause your artwork to appear different and the solutions that are available to ensure that fonts print the way you intend.

How fonts work.

When you create a file the program used uses the fonts which are saved on your computer at the time. If the same file is then opened on another computer which does not have that font file saved on it then the fonts used on the file will be substituted for a replacement font. This can mean that your design will appear different, the replacement fonts will not be the same size as the original font so the formatting can be affected and text you wished to be centered, for example, may be slightly askew. This is most likely to happen if your design uses fonts that aren’t commonly available, for example if you have downloaded the font from the internet.

Avoiding Font issues.

The best way to avoid problems with fonts in your design is to make them part of your design either by embedding them, flattening them or converting them to curves.

Saving as an Image.

If you save the design as a raster format (jpeg, png, tiff etc.) the fonts become part of the image. The drawback of this is that is hard to edit the text on the design at a later date, and may not suitable for times when a design will be used multiple times with slightly different information on it. However, this method guarantees that the fonts will display as you intended and will give you free reign on the fonts that you use on your design. If you send us a file with flattened fonts we will be unable to amend any details of the design.


Embeding fonts is dependent on font licensing and is most normally seen used on pdf files. Design programs will normally have an option which allows you to embed the fonts used in the design. By doing this the design programme will package the fonts into the document to ensure that when it is opened on another computer the correct fonts are available to display and be used to print the file.

Converting to Curves.

Converting the fonts to curves sees the fonts that are used in the design into shapes as opposed to text. This method shares the same drawback of saving the fonts as an image in that it becomes difficult to edit the design after converting it, but it will mean that your fonts remain as intended.

If you require any more help then don’t hesitate to give us a call on 01625 435 130 and our artwork team will be happy to talk through the requirements for fonts.